Streamline your project management with our Google Docs template, designed to steer you from project initiation to closure effectively.
Identify project objectives and goals Assemble project team Outline project scope Approval: Project Scope Develop comprehensive project plan Develop project budget Approval: Project Budget Determine project schedule List out project deliverables Indentify project risks and mitigation strategy Approval: Risk and Mitigation Strategy Assign duties and responsibilities to team members Setup project tracking and reporting in Google Docs Set up project communication plan Start Project Execution Monitor and control project performance Approval: Project Performance Finish Project Execution Gather feedback and lessons learned Close ProjectIn this task, you will define the objectives and goals of the project. This information will guide the project team throughout the project lifecycle. What are the desired outcomes of the project? What specific objectives do you aim to achieve? Consider the overall purpose of the project and the key results you want to deliver.
Objective 1 Objective 2Task description: In this task, you will assemble the project team. Who are the key individuals needed to successfully complete the project? Consider their roles, responsibilities, and expertise. Identify the project manager and other team members who will contribute to the project's success.
Project Manager Team Member 1 Team Member 2 Team Member 3 Team Member 4Task description: In this task, you will outline the project scope. What is the extent of the project? What deliverables and outcomes are included? Define the boundaries and limits of the project to ensure clarity and prevent scope creep. Consider the project's objectives and goals when defining the scope.
Scope Description Scope Deliverables Deliverable 1 Deliverable 2 Deliverable 3 Deliverable 4 Deliverable 5In this task, you will develop a comprehensive project plan. The project plan serves as a roadmap for the project, outlining the tasks, timelines, and resources required to achieve the project's objectives. It provides a clear structure for project execution and helps manage and track progress throughout the project lifecycle.
Project Plan Description Project Plan TasksIn this task, you will develop the project budget. The budget outlines the financial resources required to complete the project. Consider the cost of personnel, materials, equipment, and any other expenses associated with the project. Create a comprehensive budget that covers all necessary expenditures.
Personnel Cost Material Cost Equipment Cost Other Expenses Total BudgetIn this task, you will determine the project schedule. Define the start and end dates of the project and create a timeline that outlines the sequence of tasks and milestones. Consider dependencies and potential risks when creating the schedule. Ensure a realistic timeline that allows for contingencies and unexpected delays.
Project Start Date Date will be set here Project End Date Date will be set here Project TasksTask description: In this task, you will list out the project deliverables. What tangible results or outputs will the project produce? Identify the specific deliverables that will be completed and delivered as part of the project. Clearly define what constitutes a successful completion of each deliverable.
Deliverables Deliverable 1 Deliverable 2 Deliverable 3 Deliverable 4 Deliverable 5Task description: In this task, you will identify project risks and develop a mitigation strategy. What potential risks or challenges may impact the project? Identify and assess risks, and develop strategies to minimize their impact. Consider proactive measures to mitigate risks and ensure project success.
Project Risks Mitigation Strategy Strategy 1 Strategy 2 Strategy 3 Strategy 4 Strategy 5In this task, you will assign duties and responsibilities to the project team members. Clearly define the roles and responsibilities of each team member to ensure efficient project execution. Consider the skills, expertise, and availability of team members when assigning tasks. Establish clear communication channels to coordinate work and track progress.
Team Member 1 Tasks and ResponsibilitiesIn this task, you will set up project tracking and reporting in Google Docs. Create a system for tracking project progress and generating reports. Consider using spreadsheets, templates, or other tools provided by Google Docs. Ensure the project tracking system provides the necessary information for effective monitoring and control of project performance.
Google Docs Tracking TemplateTask description: In this task, you will set up a project communication plan. How will information be shared and communicated throughout the project? Define the communication channels, frequency, and methods to be used. Consider the different stakeholders and their communication preferences. Establish clear and effective communication to promote collaboration and alignment among project team members.
Communication PlanIn this task, you will start the execution phase of the project. Begin implementing the project plan, assigning tasks to team members, and initiating project activities. Ensure a smooth transition from the planning phase to the execution phase. Monitor progress and address any issues or challenges that arise.